Dear Marching Band Families,
We have a big week coming up—It’s the start of Band Camp!
Monday, July 31, marchers will be fitted for their marching and concert uniforms. If you haven’t signed up for a slot on Signup Genius (https://www.signupgenius.com/go/30e0b45adab2ea13-marching#/), please do so now! Times are set by instrument groups to help manage the flow, but if you can’t make it during the time specified for your instrument, please sign up at a different time. We will fit for both marching and concert uniforms (concert dresses and tuxedos).
Remember to bring your completed FCPS forms. The registration documents are on the band website at https://www.westfieldband.org/registration2023.html. Read through and scroll down the page to the numbered links to the registration documents. Single sided printing is preferred.
We use all of these forms for band camp, marching competitions, and concert assessments throughout the year so please complete all of the forms.
Marching uniforms stay at school after the fitting so everyone has their uniform for the group picture (date to be announced). We will have name tags for everyone, the uniform will be left in the travel bag at school in alphabetical order to make it easy to find on our photo day. Returning marchers should bring their vipers that day. New marchers should bring dark colored shoes to wear. Everyone will take the marching uniform home after practice the day of our photo. As soon as we confirm our day, we’ll send reminders.
Camps for Leadership, Color Guard, and Percussion also take place on Monday.
Tuesday, August 1, is the first day of Band Camp. Practice is 8 am-6 pm this week and next. Please eat breakfast and arrive in time to put belongings away in the band room and get to the practice area (in the parking lot behind the football field). You’ll need:
Volunteers Still Needed!
We desperately need adult volunteers to help ensure the marching season is a success. Our most pressing volunteer needs right now are for the uniform fittings on Monday and Med Bag parents during practice. We have two shifts for uniform fittings (9 am-1 pm and 3-7 pm).
The Med Bag Parent sits at practice with the band with “the red med bag” and helps with first aid issues. This allows Mr. Johnson and his staff to keep the practice moving while the student gets any needed assistance. We have three shifts a day during the first two weeks of band camp, two shifts a day the last week of band camp when the marchers are at practice 2pm to 7pm. We only need a single volunteer once school starts at each of the two after school practices or one evening practice each week (not the same person every time – just one at each practice!). It’s a great opportunity to watch the kids [your kid(s)] learn drill, practice their music, or simply catch up on your reading/work! Bring a camp chair and hang out where the band is practicing to be available. The kids know how to spot the red med bag!
All current volunteer positions are listed and available to sign up on the calendar. More will be added as we get closer to events through the year (football games, competitions, concerts, and more). For positions where you want to volunteer, please sign up on the website at www.westfieldband.org by clicking on the Calendar. Find the day(s) you want to volunteer and click on the multicolored hand on that day and sign up for the appropriate time/position. When you sign up, provide your name, cell number and email address; after you hit save, only your name can be publicly seen. Coordinators will then have your contact information to send reminders.
Don’t forget, we’re having a Band Family Meeting on Wednesday, August 2, in the auditorium at 5:30 pm. We’ll talk about what to expect this season, the Band Boosters (yes, you’re already a member!), explain volunteer opportunities, and answer any questions.
In case you missed it, the Westfield Band Spiritwear Store is open for a limited time only! Place your orders now through midnight August 14. Check out the band merchandise at https://bsnteamsports.com/shop/ZAN6zZRDYB. The parent polos will be on the store this evening (7/30).
REMEMBER: When you see a time on the calendar, that is the time to be ready to practice or perform, not the time to show up! Please give yourself about 15 minutes to get what you need from the band room and get to the field or stage on time.
As always, please reach out if you have any questions.
Lynn Petrinjak (firstname.lastname@example.org)
WHS Marching Band Coordinator/Parent Volunteer